Assembly Invoice
After defining the assembly and disassembly invoices forms and adding the cards of the assembled materials, you can start assembling materials with the defined assembly invoice.
You can disassemble materials with the disassembly invoice, whose contents are similar to those of the assembly invoice.
The assembly and disassembly invoices forms appear on the Invoices tab of the program's main ribbon - "Assembly and Disassembly" group.
When you open the assembly invoice, it appears as follows:
Main Fields
The assembly invoice (without stages) consists of the following fields:
Serial Number and Navigation Buttons
Please see Serial Number and Navigation Buttons.
Security Level
Please see Security Level.
Date
The current date appears in the field automatically. You can keep it, or change it to the actual time the invoice was issued using the calendar in the field or by typing it.
Currency
Choose the currency in which you set the material prices in the invoice. By default, the field shows the main currency you set when creating the file.
To change the currency of the invoice, click the arrow in the field: a list of the currencies defined in the "Currency Exchange Rates" window opens.
Set the main (default) currency of the file in the Program Options window - "Default Values" tab.
To open the "Currency Exchange Rates" window, go to the "Accounts" tab on the main ribbon of the program - "Currencies" group.
Parity
The field shows the exchange rate of the currency entered in the "Currency" field (the exchange rate of the selected currency against the basic currency).
Set the parity of the currency against the main currency in the "Currency Exchange Rates" window, so that it is filled in automatically in the Parity field when you choose this currency in the "Currency" field.
Output Options
The output options are divided into two parts:
The upper part: you control which fields appear in it. Whether they appear in the assembly invoice window depends on the options you set on the "Properties" tab of this form.
The available display options are:
-
Warehouse
-
Cost Center
-
Distributor and Salesman fields
Enabling the "Warehouse" display option is mandatory when the "Brief Bill" option is enabled.
You can enable the "Brief Bill" option on the Properties tab of the "Invoices Forms" window.
In the same form, you can set the default accounts of these fields by entering the (output accounts) on the "Default Values" tab of the form window.
The lower part of the output options always appears in all forms and contains the following fields:
- Warehouse account
Abbreviated in the invoice as (Acc/Warehouse). By default, the field shows the account you entered in the "Cash" field of the (output) group on the "Accounts" tab of the assembly invoice form.
- Materials account
Abbreviated in the invoice as (Acc/Materials): you can enter the account of the assembled materials, used to control the movement of the materials that leave the warehouses as a result of this operation.
Input Options
Similar to the output options above, but for the materials that enter the warehouses as a result of the assembly operation.
Notes
Enter in this field a short description of the assembly invoice, so you can print it later, or request reports that show the invoices whose notes contain certain information.
Materials Table
Enter in this table the materials that were assembled, after adding an (assembled) material card for them, in the set quantities.
Discounts and Additions Table
It consists of the fields in which you enter discounts or additions on the invoice. The default fields are as follows:
Account
The field is filled automatically with the accounts you added in the discount and addition fields on the "Accounts" tab of the Invoices Forms window for this form.
Customer
The field shows the customer account linked to the account in the "Account" field. When the account is linked to more than one customer, you can choose the customer by typing their name or code, or part of the name and pressing enter: the "Select Customer" window opens, showing all the customers linked to this account.
Discount
Enter the value of the discount applied to the invoice.
Discount %
After you enter the value in the Discount field and press enter, or move to another field of the table, the field is filled automatically with the percentage of the discount applied to the invoice.
Additions
Enter the value of the additions applied to the invoice.
Addition %
After you enter the value in the Additions field and press enter, or move to another field of the table, the field is filled automatically with the percentage of the addition applied to the invoice.
Notes
Enter a short description of the discount or additions applied to the invoice.
Currency
Enter the currency in which the discount or additions applied to the invoice are calculated.
Parity
After you select the currency, its parity against the basic currency of the program appears automatically.
Equivalent
After you select the currency, the currency equivalent rate appears automatically.
Category
You can add information related to the invoice to classify invoices by this category, so you can later request reports that list the invoices whose fields match the category.
Cost Center
Enter the cost center account to which you want to post the discounts or additions.
Contra Account
You can add another account to which the discount or additions value is added.
Customer of Contra Account
The field automatically shows the customer linked to the contra account.
Branch
Set the branch in which this material will be assembled. (This field is mandatory.)
Total
The field shows the total of the material prices in the invoice, without discounts or additions. (Read-only field.)
Final Total
The field shows the total value of the materials including discounts or additions. (Read-only field.)
Output Entry
This button is enabled only after the invoice is added, so you can then view the output entry generated by this invoice.
Input Entry
This button is enabled only after the invoice is added, so you can then view the input entry generated by this invoice.
Standard Commands
Please see Standard Commands.