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Daily Receipts and Payments

After invoices are issued, cash movements and daily settlements begin. The two simplest tools here are the receipt voucher and the payment voucher.

Receipt Voucher

With this type of entry you start settling receivables and payables, or record daily cash movements directly.

Use a Receipt Voucher When​

  • You receive an amount from a customer.
  • You record an incoming payment to the cash box or the contra account.

Use a Payment Voucher When​

  • You pay an amount to a supplier.
  • You pay an expense or an obligation from a cash account or the cash box.

Which Common Fields Matter to You?​

  • The account.
  • The customer, when needed.
  • The date.
  • The currency.
  • Notes.

The Quick Practical Difference​

  • In a receipt voucher, you record an incoming amount.
  • In a payment voucher, you record an outgoing amount.

When Do You Link the Entry to a Customer?​

Link it to a customer when the account used is linked to more than one customer, or when you want to track receivables, payables, and settlements precisely for each party.

Go Back to the Detailed Reference​

Next Step​

Reading the Results in Reports